Our client, Alyssa, was stuck in a rut of manual processes costing her business upwards of $40,000 per year that she didn’t need to be spending!
Alyssa sells custom uniforms to big companies like Chilis and Walmart and works with multiple suppliers to get these uniforms where they need to be on time. She uses Netsuite to help make all of this run smoothly.
Unfortunately for Alyssa, some of the processes weren’t set up efficiently and her accounting clerk was having to enter every single invoice manually. Trust me, you don’t want to know how much that costs. In addition to being a huge expense, it was also constantly behind because the accounting clerk had other duties that she needed to get done.
The Solution Offered
Alyssa called Your Virtual CTO since she was so frustrated with the existing process. We worked with her accounting department to gather all of the needed information about the manual process. We determined each step of the process, observing how the accounting clerk handled her manual process. It became clear that automation was the answer. From the details obtained, we managed to connect to their vendor, retrieve invoices, and create vendor bills inside Netsuite. This was all done via a scheduled script that Your Virtual CTO created.
After only a few short weeks of development, the new automation was ready to go. The very first run of the automation took less than 15 minutes and processed 3000+ invoices! The smile on Alyssa's face as she saw this news was simply amazing!
The End Result
Our calculations show that this first run alone saved the company $11,930! AMAZING!
In the end, Alyssa is happy, her accounting clerk is happy, and their business will run more efficiently than it ever has before.
If this is a problem that YOUR business is facing get in touch with us so that we can get started saving your business money!